Getting Your Team On Board
BY MICHELLE LABROSSE
YOU MAY KNOW HOW IMPERATIVE
project management is to every
assignment—from concept to completion—but the people you manage
may not feel the same way. So start
building some buzz around PM.
First, you must clearly communicate what project management is and
how it helps in terms that everyone
can understand. You need to impassion your team and build excitement
about the PM process.
Project management boosts productivity and can ultimately generate
triple-digit ROI. If you need to sell
your team on PM, ROI is a good
way to do it. That’s critical because
the key to successful PM is building
a standardized system that embeds
best practices in how you manage
your projects. If only one or two
people are following standard PM
procedures, your project is going to
have a few broken wheels.
In its Chaos Report, The Standish
Group conservatively estimates that
20 percent of money spent on projects is wasted because companies
don’t take a consistent approach to
PM. Other research has shown that
PM improvement initiatives increase
project performance by up to 50 percent for the first project and can
continue for each new project if the
enterprise offers ongoing support
with PM tools.
Those statistics usually get people interested. Once you have their
interest, make PM accessible. If it’s
overcomplicated, people will go back
to doing things their own way. Here
are the five phases of a project that
you want everyone on your team
INITIATION: During initiation,
organizations have to prioritize the
projects they will pursue and then
identify who will sponsor and staff
PLANNING: Once an organization decides to pursue a project, the
project manager and the PM team
work together to develop plans for
creating the final deliverables.
EXECUTION: The project team works
to create the final deliverables of the
project. This is the largest part of
most projects, and it goes far better
if adequate time was taken up-front
to properly plan the work.
CONTROL: This phase is coordinated with execution to ensure that
the project is progressing as planned,
to account for any changes, and to
make midcourse corrections that are
needed to keep the project on schedule and within budget.
CLOSEOUT: The final deliverable
is accepted by the customer of the
project, and the project team documents what it learned that could be
of value on the next project.
PM Can Increase Value
The problem in most companies is
that there is no set process for handling projects effectively and efficiently, which can lead to lost time,
inconsistency and poor performance.
But PM has the power to transform
your business by building a process,
tracking performance and helping
you build best practices that work
for your company.
Here are five ways in which well-planned project management can
1. Develops exponential effectiveness. In most organizations, people
work on cross-functional teams to
complete projects. When individuals
from different departments under-
stand and follow a common PM process, they can work together without
having to design how they are going
to do things.
2. Empowers individuals and
team leaders. When there is a common, simple approach to PM and the
correct tools are available throughout
the enterprise, people are empowered
to reach their goals—both together
3. Creates institutional memory.
Industry-standard PM practices require a critical project closeout phase
that collects the lessons learned and
gives your organization powerful
historical knowledge from throughout the enterprise.
4. Realizes ROI. An easy-to-use
PM methodology gives organizations
a framework that allows people to
move from vision to action with a
comprehensive plan that supports
5. Turns information into insight.
Capture best practices and know
what is and isn’t working. That will
give you a competitive advantage.